Your Data

This notice is for all users of Alderson House Ltd.  It applies to the processing of your personal data by the Centre.

Section One             Sets out the purposes for which your data will be used by the Centre if you hire or visit the premises.

Section Two             Sets out the purposes for which your data will be used by the Centre if you are a member or an employee.

Section Three          Sets out contact and complaint procedure.

One                            Use of your data when using the Centre.

As a user of the Centre we may process your name, contact details, payment details, position and organisation and any other details we reasonably require to fulfil our contractual obligations to you or to the organisation in whose name you attend the premises.  The legal basis for our processing is the fulfilment of a contract.

We will delete your data after 30 days unless you or your organisation are a regular repeat user of the Centre, in which case we will store your data for up to a year for the purpose of fulfilling future contracts.  The legal basis for our processing is our legitimate interests as a provider of premises in circumstances where users expect regular repeat use even though there is no long-term contract in place.  If there is no current contract in place for which we require your data, you may request deletion of your data which is held for these purposes at any time.

If you choose to visit the Centre at 23 High Street, Warwick, CV34 4AX then your image may be recorded by a CCTV system operated by the Centre. The purpose of the CCTV on these premises is to protect the health and safety of our staff and all building or car park users, to protect the building and to prevent crime and anti-social behaviour.  The legal basis for this processing is our legitimate interests as the owners of the premises.

Two                            Use of your data as a member or employee.

We use the data of our employees for the purposes of performing their contracts of employment and for other purposes which are required by law or which fall within its legitimate interests as an employer, including sharing that data where appropriate with pension providers or HRMC.

We use the data of our members for the purpose of complying with our statutory duties and for our legitimate purposes which include internal governance functions and sharing that data when requested with the United Grand Lodge of England and the Provincial Grand Lodge of Warwickshire.

Three                         Contact and Complaints

The Company Secretary in his capacity as a Trustee of Alderson House Ltd. is the data controller and can be contacted at Alderson House Ltd, 23 High Street, Warwick, CV34 4AX or by email at peter@aldersonhouse.co.uk  

If you have any questions or complaints about how your data is processed please contact us. If you have raised your concerns but not received a satisfactory response you have the right to complaint to the Information Commissioner’s Office. More information can be found at https://ico.org.uk/make-a-complaint.